Exhibitor Resources

• 8’ high Blue/White back drape and 3’ high blue side drape
• Company ID sign
• 2 complimentary registrations for staff per 10'x 10' space

*** Exhibit hall is carpeted but exhibitors may choose to rent an alternative color carpet

*** Exhibit space does not include power

All exhibitors are responsible for ordering their own additional furnishings, equipment, utilities, and labor which are detailed in the Innovative Expo Exhibitor Ordering Information.

INNOVATION EXPO DISCOUNTED RATE DEADLINE = AUGUST 12, 2025

Innovative Expo is the official contracted decorating service for The Experience Convention & Trade Show.   Exhibitors will receive an email from service@innovativeexpo.com with the ordering information. If you need the ordering information resent to you or have questions, please email the above or call 760.343.2555/800.332.8834

ENCORE DISCOUNTED RATE DEADLINE = AUGUST 13, 2025

Audio Visual, electrical, dedicated internet and banner hanging can all be ordered through Encore.  Order forms are included in the Exhibitor Ordering Information provided by Innovative Expo and by visiting Encore's Event Now ordering site here. Exhibitors will have the chance to enjoy a discount if you book 20 days prior to the event start date. 

WIFI

WIFI will be provided in the exhibit and meeting areas and is intended for checking email and light browsing. If you require internet for your demonstrations and to conduct business, we recommend purchasing a dedicated internet line for your needs as this network will be available to all Experience attendees and exhibitors. 

MOVE-IN DEADLINE = SEPTEMBER 3, 2025 @ 1:00 PM
MOVE-OUT DEADLINE = SEPTEMBER 5, 2025 @ 10:00 PM

Exhibit Hall Hours

No materials may be packed up, loaded or removed from the Exhibit Hall before 3:00 pm on Friday, September 5, 2025

DEADLINE FOR DISCOUNTED RATES = August 10, 2025

The EXPERIENCE has a room block reserved at the Harrah's Las Vegas, which has direct access to the Conference Center, and Caesars Palace located across the street, for the 2025 Convention and Trade Show. Discounted room rates range from $69 a night to $165 a night plus taxes and resort fees. Discounted rates are available until August 10 or until the block sells out.  

Visit the event venue page for more information and an online booking link.

IMPORTANT TO NOTE WHEN BOOKING HOTEL: Caesars Forum Conference Center is located behind Harrah's Las Vegas with direct access to the hotel rooms.  Caesars Palace is located across the street/strip from Caesars Forum Conference Center and is about a 20 minute walk. 

Beware of unauthorized hotel solicitations and avoid companies falsely posing as a partner of The Experience.
For your protection, only book via the Travel page on The Experience website, using the Harrah's and Caesars Palace links.  Harrah's nor Caesars solicits reservations via direct phone calls.  Any calls received to book hotel rooms is not affiliate with the event and we strongly recommend NOT booking through these channels. 

REGISTER BY = August 15, 2025

Exhibitors and sponsors receive complimentary full conference staff badge registrations based on the level and type of package purchased. The exhibitor/sponsor contact will be provided a unique complimentary registration code via email to redeem their staff registrations.

Badge registration instructions will come from The Experience Convention & Trade Show 2025 (experience@bnp-event-info.com)

If additional registrations are needed above and beyond the complimentary passes, they are available for purchase through the registration site.

EARLY BIRD PRICING DEADLINE = July 3, 2025
STANDARD PRICING DEADLINE = September 2, 2025

How are you capturing and following up with all of the leads at your booth?

Maximize your ROI by using Fetch Lead Retrieval services.

Badges at events act as a form of identification and most importantly, electronic business cards. In an effort to streamline session attendance tracking & exhibitor lead capture, show managers incorporate QR barcodes fully encoded with attendee contact info as well as important demographic data allowing the exhibitors to easily qualify and follow up.

Why use event provided Lead Retrieval services?

• Easy to scan & capture attendee contact + key demographic information.
• Digital qualifiers & note taking
• Lead data available in real-time & post event (saved in Cloud for up to 36 months)
• Onsite technical support included
• Easily manage your exhibit booth team’s leads
• Customization and seamless integrations into your existing CRM system available.

Learn more about Fetch Pricing and How To Order HERE

For questions please contact Fetch directly at 800.443.9343 or email fetch@eventstack.com.

ADVANCE WAREHOUSE SHIPPING = August 3 - August 26, 2025
DIRECT SHIPPING = September 2, 2025

Shipping information is detailed in The Innovative Expo Exhibitor Services Kit. The service kit was emailed to the contact on your exhibit contract. If you need the kit resent or have shipping questions, please email Innovative Expo service@innovativeexpo.com directly or call 760.343.2555/800.332.8834

DEADLINE = AUGUST 1, 2025

It is a standard requirement for all exhibitors to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. BNP Media (550 W Merrill St., Suite 200, Birmingham, MI 48009, 248-362-3700) and Caesars Forum Conference Center (3911 S Koval Ln., Las Vegas, NV) shall be named as additional insured. This insurance must be in force during the lease dates of the event. This insurance must be in force during the lease dates of the event, September 3-5, 2025.

Proof of Insurance is Mandatory
Having insurance will protect your company, employees, and volunteers, should a claim arise against you for something that occurred at your booth. If you already have compliant coverage, please forward your proof of insurance to hansona@bnpmedia.com and be sure to include the exhibiting company name and 'The Experience Convention & Trade Show' in your message.

If you do not have coverage, it can easily be secured through Rainprotection.

• Exhibitors who do not have an existing insurance policy
• International Exhibitors whose liability insurance will not cover them at a show in the USA
• Companies who do not have the time to deal with all of the certificate arrangements, and need coverage immediately
• Exhibitors who find it easier or advantageous to use this program, rather than their corporate insurance; Similar to when you rent a car and do not want to use your own auto insurance
• Should there be a claim, it will not tarnish your policy and rates, and, unlike most corporate policies, there is no deductible

There are no applications to fill out. Simply purchase your insurance, which is already pre-filled with all of the proper show information, directly online using a credit card. Your Insurance Certificate is instantly emailed to you and a copy is sent to show management.

ORDER YOUR EXHIBITOR INSURANCE ONLINE TODAY!

PRE-SHOW EMAIL REQUESTS = July 7, 2025 - August 15, 2025 
POST-SHOW EMAIL REQUESTS = August 30, 2025 - November 14, 2025

As an exhibitor, you have the opportunity to send either a pre show or a post show email directly to event registered attendees that “opted-in” to receive third-party communications. Pre-show emails can be requested from July 7, through August 15, 2025 with deployment dates made available on a first-come, first-served basis.
Post-event emails can be requested from August 30 through November 14, 2025 with deployment dates made available on a first-come, first-served basis.

Please select the link below for more details and to get started.

EMAIL REQUEST FORM

Avoid list rental scams. The Experience Convention and Trade Show does NOT sell registrant lists.

Event Logos & Ads

Gain access to various online ads as well as The Experience Convention & Trade Show logo for use in emails, websites and newsletters, etc. to promote exhibitor participation in the show.

Find the perfect graphic

CUSTOM GRAPHICS

If you would like a custom graphic created to promote your participation at The Experience Convention & Trade Show please contact Andrea Hanson. There is no cost for this graphic and takes up 2 weeks to create.

  Donate a Prize to be given away during the 2025 event.  The prize(s) will be given away to attendees during the Giveaway-A-Day.  The Giveaway-A-Day will be given away to attendees during the last 20 minutes of the trade show hall hours or during the reception/party.  A brief company description will be mentioned with the Giveaway.  Attendees must be present to win.  Example of Giveaway prize:  Company Machine, Company Products, Company Equipment, Gift Cards, Tumblers, Classes, etc.

Download the donation form here and send completed form to Andrea Hanson

Increase your exposure at the The Experience by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of cleaning and restoration professionals.

ATTENDEE LIST

Numerous companies have been contacting The Experience attendees, sponsors and exhibitors claiming to sell/rent the The Experience attendee list. Any third party attempting to solicit money in exchange for attendee information is fraudulent. Neither The Experience nor any of our partners will ever distribute attendee information except as outlined in our sponsorship contracts and privacy policy.

Many of these firms are increasingly deceptive and aggressive in their marketing tactics - sometimes falsely including The Experience logo/website/name in their email signatures. These companies have no affiliation with The Experience, Restoration & Remediation Magazine or BNP Media and should be ignored. Unfortunately, because company names and “From” email addresses frequently change, it makes it very challenging to stop their actions.

We’re sorry for the inconvenience that these spammers cause you — we also receive these deceptive emails.

HOTELS

The Experience has secured a number of discounted room rates at Harrah's and Caesars Palace. For your protection, only book via the online reservations links on the event website or call the hotels directly and ask for the “The Experience” group rate.

Avoid companies falsely posing as a partner of the Show. These brokers falsely imply they are affiliated with The Experience and secure deposits and/or full prepayment fraudulently. Companies or attendees who book rooms through a “third party room broker” often end up at sold out hotels with no reservations and no recourse for the payment of rooms.

Save The Date for future Experience Events 

The Experience Convention & Trade Show team is here to help!  Reach out with your questions.

View all TEAM MEMBERS & contact information