Exhibitor Resources

• 8’ high Blue/White back drape and 3’ high blue side drape
• Company ID sign
• 2 complimentary registrations for staff per 10'x 10' space

Inline booths are 10’ deep x 10’ wide with the backwall being 8’ tall. The maximum height of 8ft is allowed only in the rear half of the booth space, with a 4ft height restriction imposed on all materials in the remaining space forward to the aisle. All materials must stay in the footprint of the booth.

All exhibitors are responsible for ordering their own additional furnishings, equipment, utilities, and labor which are detailed in the Las Vegas Expo Exhibitor Service Kit.

*** Exhibit hall is carpeted but exhibitors may choose to rent an alternative color carpet
*** Exhibit space does not include power

Exhibit Display Guidelines:

Inline booths are 10’ deep x 10’ wide with the backwall being 8’ tall. The maximum height of 8ft is allowed only in the rear half of the booth space, with a 4ft height restriction imposed on all materials in the remaining space forward to the aisle.
All materials must stay in the footprint of the booth.

The Experience follows the International Association of Exhibitions and Events (IAEE) Guidelines for exhibition displays. If you have any specific questions regarding your booth space, please contact: Andrea Hanson, Event Manager hansona@bnpmedia.com | 847-405-4060

LAS VEGAS EXPO DISCOUNTED RATE DEADLINE = AUGUST 20, 2026

Inline booths are 10’ deep x 10’ wide with the backwall being 8’ tall. The maximum height of 8ft is allowed only in the rear half of the booth space, with a 4ft height restriction imposed on all materials in the remaining space forward to the aisle. All materials must stay in the footprint of the booth.

Las Vegas Expo is the official contracted decorating service for The Experience Convention & Trade Show. Exhibitors will receive an email from exhibitorservices@lvexpo.com with the ordering information. If you need the ordering information resent to you or have questions, please email the above or call 888-989-3976.

ENCORE DISCOUNTED RATE DEADLINE = AUGUST 12, 2026

Audio Visual, electrical and dedicated internet can all be ordered through Encore.  Order forms are included in the Exhibitor Ordering Information provided by LVE and by visiting Encore's Event Now ordering site here.

WIFI

WIFI will be provided in the exhibit and meeting areas and is intended for checking email and light browsing. If you require internet for your demonstrations or to conduct business, we recommend purchasing a dedicated internet line for your needs as this network will be available to all Experience attendees and exhibitors. 

MOVE-IN DEADLINE = SEPTEMBER 9, 2026 @ 1:00 PM
MOVE-OUT DEADLINE = SEPTEMBER 11, 2026 @ 10:00 PM

Exhibit Hall Hours

No materials may be packed up, loaded or removed from the Exhibit Hall before 3:00 pm on Friday, September 11, 2026

DEADLINE FOR DISCOUNTED RATES = August 17, 2026

The EXPERIENCE has a room block reserved at the Paris, Las Vegas and Caesars Palace. Discounted rates are available until August 17 or until the block sells out.

Visit the event venue page for more information and an online booking link

Beware of unauthorized hotel solicitations and avoid companies falsely posing as a partner of The Experience.
For your protection, only book via the Travel page on The Experience website, using the Paris Las Vegas and Caesars Palace links. Paris Las Vegas nor Caesars solicits reservations via direct phone calls. Any calls received to book hotel rooms are not affiliate with the event and we strongly recommend NOT booking through these channels. 

REGISTER BY = August 15, 2026

Exhibitors and sponsors receive complimentary full conference staff badge registrations based on the level and type of package purchased. The exhibitor/sponsor contact will be provided a unique complimentary registration code via email to redeem their staff registrations.

Badge registration instructions will come from The Experience Convention & Trade Show 2026 (experience@bnp-event-info.com)

If additional registrations are needed above and beyond the complimentary passes, they are available for purchase through the registration site.

 EARLY BIRD PRICING DEADLINE = July 9, 2026
STANDARD PRICING DEADLINE = September 8, 2026

How are you capturing and following up with all of the leads at your booth?

Maximize your ROI by using Fetch Lead Retrieval services.

Badges at events act as a form of identification and most importantly, electronic business cards. In an effort to streamline session attendance tracking & exhibitor lead capture, show managers incorporate QR barcodes fully encoded with attendee contact info as well as important demographic data allowing the exhibitors to easily qualify and follow up.

Why use event provided Lead Retrieval services?

• Easy to scan & capture attendee contact + key demographic information.
• Digital qualifiers & note taking
• Lead data available in real-time & post event (saved in Cloud for up to 36 months)
• Onsite technical support included
• Easily manage your exhibit booth team’s leads
• Customization and seamless integrations into your existing CRM system available.

Learn more about Fetch Pricing and How To Order HERE

For questions please contact Fetch directly at 800.443.9343 or email fetch@eventstack.com.

ADVANCE WAREHOUSE SHIPPING = July 28 - August 26, 2026
DIRECT SHIPPING = September 8, 2026

Shipping information is detailed in the Las Vegas Expo Exhibitor Services Kit. The service kit was emailed to the contact on your exhibit contract.  If you need the kit resent or have shipping questions, please email exhibitorservices@lvexpo.com directly or call 888-989-3976.

DEADLINE = AUGUST 1, 2026

It is a standard requirement for all exhibitors to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. This insurance must be in force during the lease dates of the event, September 8-12, 2026, naming BNP Media (550 W Merrill St, Ste 200, Birmingham, MI 48009) as certificate holder. The following must be named as additional insured: BNP Media and Paris Las Vegas.

Proof of Insurance is Mandatory
Having insurance will protect your company, employees, and volunteers, should a claim arise against you for something that occurred at your booth. If you already have compliant coverage, please forward your proof of insurance to whitelm@bnpmedia.com and be sure to include the exhibiting company name and 'The Experience Convention & Trade Show' in your message.

If you do not have coverage, it can easily be secured through Rainprotection.

• Exhibitors who do not have an existing insurance policy
• International Exhibitors whose liability insurance will not cover them at a show in the USA
• Companies who do not have the time to deal with all of the certificate arrangements, and need coverage immediately
• Exhibitors who find it easier or advantageous to use this program, rather than their corporate insurance; Similar to when you rent a car and do not want to use your own auto insurance
• Should there be a claim, it will not tarnish your policy and rates, and, unlike most corporate policies, there is no deductible

There are no applications to fill out. Simply purchase your insurance, which is already pre-filled with all of the proper show information, directly online using a credit card. Your Insurance Certificate is instantly emailed to you and a copy is sent to show management.

ORDER YOUR EXHIBITOR INSURANCE ONLINE TODAY!

PRE-SHOW EMAIL REQUESTS DUE BY = August 18, 2026
POST-SHOW EMAIL REQUESTS DUE BY = November 20, 2026

As an exhibitor, you have the opportunity to send either a pre show or a post show email directly to event registered attendees that “opted-in” to receive third-party communications. Pre-show emails must be requested by August 18, 2026 with deployment dates made available on a first-come, first-served basis.
Post-event emails must be requested by November 20, 2026 with deployment dates made available on a first-come, first-served basis.

Please select the link below for more details and to get started.

EMAIL REQUEST FORM

Avoid list rental scams. The Experience Convention and Trade Show does NOT sell registrant lists.

Event Logos & Ads

Gain access to various online ads as well as The Experience Convention & Trade Show logo for use in emails, websites and newsletters, etc. to promote exhibitor participation in the show.

Find the perfect graphic

CUSTOM GRAPHICS

If you would like a custom graphic created to promote your participation at The Experience Convention & Trade Show please contact Lauren White. There is no cost for this graphic and takes up 2 weeks to create.

 SPOTLIGHT DEADLINE = July 31, 2026

Donate a prize to be given away during The Experience Convention & Trade Show. The prize(s) will be given away to attendees daily during the last 20 minutes of trade show hall hours. Attendees must be present to win.

Examples of giveaway items: Company Machine, Company Products, Company Equipment, iPad, iPod, TV, Cooler, Gift Cards ($25, $50, $100, $300, $500)

NEW: Submit your donation form by July 31st and be included in the R&R Giveaway spotlight in the R&R printed show edition/show guide. Spotlight will include either your company logo or a photo of your donation with company URL.

Fill out the giveaway form here Contact Lauren White with any questions

Increase your exposure at the The Experience by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of cleaning and restoration professionals.

ATTENDEE LIST

Numerous companies have been contacting The Experience attendees, sponsors and exhibitors claiming to sell/rent the The Experience attendee list. Any third party attempting to solicit money in exchange for attendee information is fraudulent. Neither The Experience nor any of our partners will ever distribute attendee information .

Many of these firms are increasingly deceptive and aggressive in their marketing tactics - sometimes falsely including The Experience logo/website/name in their email signatures. These companies have no affiliation with The Experience, Restoration & Remediation Magazine or BNP Media and should be ignored. Unfortunately, because company names and “From” email addresses frequently change, it makes it very challenging to stop their actions.

We’re sorry for the inconvenience that these spammers cause you — we also receive these deceptive emails.View the BNP Media Scam information here.

The Experience Convention & Trade Show team is here to help!  Reach out with your questions.

View all TEAM MEMBERS & contact information